Position: Product Coordinator
Location: Apex, NC (On-site)
Department: Product Development
Reports to: Product Manager
About Mary Square
Mary Square is a women-owned lifestyle and apparel brand inspiring women to live their yes. We offer apparel, statement jewelry, and meaningful gifts designed to uplift and connect. With bold original artwork and a passion for quality, we proudly serve over 4,000 boutiques across the U.S. As we continue to grow, were seeking a detail-driven Product Coordinator to support our Gift & Jewelry Product Development team and bring our collections to life.
Position Summary
The Product Coordinator will play a key role in supporting the Product Managers with development, organization, and tracking of new product lines and samples. This position requires excellent organizational skills, strong attention to detail, and the ability to thrive in a fast-paced, creative environment.
Key Responsibilities
Product Development
Assist Product Manager with reviewing new product presentations
Create and maintain WIP (Work in Progress) tracking documents
Support costing data entry and analysis
Follow up with factories regarding samples, swatches, and updates
Sample Management
Coordinate sending sample products to factories for development
Prepare and track inbound/outbound courier shipments
Receive, open, log, and organize all sample deliveries
Product Data Management
Secure HTS codes for new product types
Update Line Plans based on changes from Line Sheets
Review product data files for new collections
Add updated costing info into Line Sheets for CEO review
Production File Management
Review and proof production files and packaging specs
Upload final files into Sage platform
Showroom Sample Coordination
Track showroom samples and confirm delivery to the Apex office
Conduct quality checks upon arrival
Support showroom coordinator with packing/shipping needs
Product Proofing
Assist in reviewing product specs, QC reports, and catalogs for accuracy
Qualifications
Bachelors degree in Business, Fashion Merchandising, Marketing, or related field preferred
13 years of experience in product coordination, merchandising, or related role within fashion/lifestyle industry
Highly organized with keen attention to detail
Strong communication and collaboration skills
Proficient in Microsoft Office (Excel, Word, PowerPoint); experience with product management software a plus
Ability to multitask and meet tight deadlines in a fast-paced setting
Familiarity with textiles, materials, and production processes is a plus
Passion for lifestyle products and a keen eye for trends
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