Job Description

Job Description

Job Description

Temporary to Permanent

JOB SUMMARY

As a Construction Administrative Assistant, you will provide administrative support to the construction management team. You will help track construction schedules, invoices, job costs and construction documents.

PRIMARY DUTIES/RESPONSIBILITIES

· Follow up on project items for multiple properties

· Prepare reports, communications, meeting agendas and minutes.

· Utilize construction management software and/or tracking systems to keep project information current and accessible to a variety of users.

· Prepare and manage construction contracts.

· Manage subcontractor RFI inquiries and preparing responses.

SECONDARY DUTIES/RESPONSIBILITIES

· Prepare permits and applications.

· Receive, organize, distribute, and file all documents for new and ongoing projects and properties.

· Assist with vendor approval and setup for payment – insurance, tax info, etc.

· Track, review and code invoices, and submit for approval and payment.

· Handle special projects and other administrative duties as assigned.

KNOWLEDGE/SKILLS/ABILITIES - REQUIRED

· Must be authorized to work in the United States

KNOWLEDGE/SKILLS/ABILITIES – PREFERRED

· High school diploma or equivalent required; college degree preferred.

· Experience in administrative support preferred.

· Construction background a plus.

· Ability to communicate clearly.

· Ability to write clear and concise emails.

· Excellent execution skills, highly focused task completion, follow-up, communication (written and verbal) and time management skills.

· Requires resourcefulness, strong organization skills, and flexibility with hybrid work location/schedule.

· Positive outlook, desire to support and interact with others daily in an exciting, challenging, and ever-changing work environment.

· Ability to meet deadlines while maintaining a professional attitude; great team-player and ability to accept feedback.

· Must exercise initiative and achieve objectives with minimal supervision.

· Must be detail-oriented and a problem-solver able to deal with complex situations.

· Strong computer skills required, proficiency in full Microsoft Office suite, especially Word and Excel. Experience in Adobe Acrobat and Microsoft Project preferred.

PHYSICAL REQUIREMENTS

The physical requirements listed are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regular and consistent attendance and the ability to sit and work with hands and arms for at least eight (8) hours per day and five (5) days per week.

• Physical ability to stand, reach, lift, bend, kneel, stoop, climb, walk, crawl, push and pull items weighing up to 20 pounds.

• Stand and move throughout the workplace.

• Add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percentage.

• Have consistent and reliable onsite attendance.

• Proficient interpersonal relations and communicative skills in English;

• Interpret and follow a variety of instructions and procedures furnished in English - written, oral, diagram, or schedule form.

• Write routine reports and correspondence.

• Meet daily, weekly, monthly, quarterly, yearly and other deadlines consistently.

• Work under pressure with changing, ambiguous priorities.

• Communicate effectively and promptly to clients, vendors or employees of the organization.

• High level of manual dexterity to adeptly type and use computer equipment.

• Auditory and visual skills – Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

• Ability to work overtime occasionally at the last minute.

• Occasional Travel may be required.

• Drive a car.

EXPECTED HOURS OF WORK:

The employee will be expected to work 40 hours weekly and must be available and onsite during early hours, Monday through Friday and some Saturdays.

DM Brent & Associates is a small business specializing in construction project management. We are seeking an experienced person to join our team of skilled professionals that foster a collaborative and supportive environment. Join us!

Company Description

DM Brent & Associates is a small business specializing in construction project management. We are seeking an experienced person to join our team of skilled professionals that foster a collaborative and supportive environment. Join us!

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