Job Description
Job Summary
We are seeking an experienced Accounts Payable Specialist to join our team. The Accounts Payable Specialist at Robertson Marketing Group, Inc. is responsible for reviewing, processing, recording, and paying all vendor invoices. This role requires direct interaction with vendors to review statements, address outstanding invoices, and manage special invoicing/payment requirements.
Key Responsibilities:
Communicate effectively with the Controller regarding all aspects of accounts payable.
Manage vendor maintenance, including the processing of invoices and check writing.
Ensure all reports, invoices, and checks are organized and accessible.
Maintain strong communication with vendors and internal staff to resolve any discrepancies.
Prepare and present journal entries and status reports as requested by the Controller.
Validate ASI system checks and balances daily, reporting any identified issues.
Maintain annual spreadsheet reconciliations for key expense accounts in support of year-end accounting review schedules.
Prepare and submit journal entries to the Controller as needed.
Vendor Maintenance:
Review new vendor Formstack submissions and enter data into the ASI system.
Complete new vendor credit applications as required.
Invoice Processing:
Print all documents received via email at the start of the day.
Date stamp, sort, and distribute documents daily.
Validate invoice quantities and pricing against Inventory or Custom Order requirements in ASI during the vouching process. Address discrepancies with Order Management for review and correction.
Process and vouch Custom, Inventory, DOM, Retail Store, Freight, and Miscellaneous invoices in ASI.
Manage credit card purchases, processing, and vouching as required.
File all unpaid invoices after processing them into Open Invoice Vendor Maintenance.
Check Writing:
Conduct the weekly check run (Wednesday).
Make copies of checks and match paid invoices to the check copies.
Submit checks to owners for review and signature.
Mail checks to vendors (Thursday).
File check copies and invoices into vendor files.
Vouch and record wire transfers in ASI through the Manual Check process.
Call in credit card payments to approved vendors and process online payments for credit cards and auto-debit accounts.
Additional Responsibilities:
Perform other duties and projects as assigned by the supervisor.
Adhere to attendance and guidelines as stated in the employee handbook.
Maintain confidentiality of all company proprietary information.
Work in a respectful and professional manner.
Knowledge, Skills, and Experience:
Understanding of standard accounting principles and practices.
Ability to communicate effectively with customers, vendors, and internal staff.
Ability to maintain a high level of accuracy in preparing and entering financial information.
Strong organizational and time management skills.
Proficiency in Microsoft Office, specifically Excel, and other financial software is preferred.
Minimum Education:
Bachelor's degree preferred; high school diploma required.
Minimum Experience:
Two (2) or more years of Accounts Payable or general accounting experience.
Benefits & Perks:
Join a team where work-life balance isn't just a buzzword; it's part of our DNA. We offer an attractive benefits package that includes:
401(k) with matching
Health, dental, and vision insurance
Life insurance
Flexible Spending & Health Savings Accounts
Generous time off
A supportive work environment promoting work-life balance and personal development
Diversity, Equity, and Inclusion (DE&I) Statement:
At RMG, we believe that diversity, equity, and inclusion are essential to fostering innovation, creativity, and success. We are committed to creating a workplace where every individual feels valued, respected, and empowered to contribute their unique perspectives and talents. We actively promote diversity in all its forms and strive to build an inclusive culture that celebrates differences and promotes equality of opportunity for all employees.
Equal Employment Opportunity Statement:
Robertson Marketing is proud to be an Equal Employment Opportunity employer. We are committed to providing equal employment opportunities to all applicants and employees regardless of race, color, sex (including pregnancy, childbirth, and related medical conditions), gender (including gender identity or expression), age, religion or creed, national origin or ancestry, citizenship status, marital status, sexual orientation, disability (physical or mental), military or veteran status, medical condition, genetic information, or any other basis protected by federal, state, or local law.
Reasonable Accommodation:
Reasonable accommodation is available for qualified individuals with disabilities in accordance with applicable federal, state, and local law. If accommodation is needed during the application process, please contact Deidra Sturgill at or by calling .
Job Type: Full-time
Pay: $18.00 - $20.00 per hour
Expected hours: 40 - 45 per week
Benefits:
401(k)
401(k) matching
AD&D insurance
Dental insurance
Disability insurance
Employee assistance program
Employee discount
Flexible spending account
Health insurance
Health savings account
Life insurance
Opportunities for advancement
Paid sick time
Paid time off
Retirement plan
Vision insurance
Physical Setting:
Office
Schedule:
8 hour shift
Day shift
Monday to Friday
Experience:
Accounts payable: 2 years (Required)
Ability to Commute:
Salem, VA 24153 (Required)
Ability to Relocate:
Salem, VA 24153: Relocate before starting work (Required)
Work Location: In person
Job Tags
Hourly pay, Full time, Local area, Relocation, Flexible hours, Shift work, Day shift, Monday to Friday,